About

• Location: Auckland

• Key Responsibilities

• Purchasing
• - Source and purchase construction materials, equipment, supplies, and services according to project requirements.
• - Request quotations, compare pricing, and negotiate for the best terms.
• - Create and manage Purchase Orders (POs) and track delivery schedules.
• - Maintain and update supplier databases, price lists, and purchasing records.
• - Monitor inventory levels and ensure stock availability.
• - Coordinate with Site Supervisors to ensure timely material supply for ongoing projects.
• - Coordinate with the Quote Team for cost control.
• - Support cost-control initiatives by reviewing and improving purchasing processes.
• - Build and maintain strong relationships with suppliers.
• - Verify invoice details with Delivery Orders (DO) and Purchase Orders (PO).
• - Coordinate with the Finance team to ensure accurate and timely supplier payments.
• - Handle supplier statements and resolve invoice discrepancies.

• Accounts Receivable (AR) Support
• - Issue deposit and progress claim invoices to clients.
• - Update invoice records and track payment receiving status.

• Administration
• - Provide daily administrative support to the office and management team.
• - Handle incoming calls and emails, assist with client or supplier enquiries, and schedule site visits.
• - Prepare monthly and annual reports, summaries, and documentation for management review.
• - Maintain and organize office files, documents, and records.
• - Manage office supplies and ensure the workspace is well-maintained.
• - Support the management team with general administrative tasks or ad-hoc duties.

• Job Requirements
• - Diploma or equivalent qualification preferred.
• - Minimum 1 year of relevant purchasing experience; construction or renovation experience is an advantage.
• - Strong communication and negotiation skills.
• - Detail-oriented with strong organisation and time-management skills.
• - Ability to multitask and prioritise tasks independently.
• - Proficient in Excel, Word, email, and basic office software.
• - Understanding of purchasing, invoicing, and basic accounting.
• - Experience working with suppliers, logistics, or inventory is an advantage.